a-tune Program Information

 

 

 


Click the logo above or click here to log into a-tune.

*This website is continuously updated*

Page Contents
1. a-tune Program Introduction
2. System Training Events
3. Getting Started
4. Creating a Protocol
5. Not Able to Edit your Protocol?
6. Creating an Amendment or Annual Review
7. FAQ’s
8. Questions?

a-tune Program Introduction:

Welcome to the a-tune program through Iowa State University.  Using this software will allow for you, the user, to better fill out and submit forms and applications to the IACUC and IBC office. The system will also integrate research, teaching and testing protocols, animal procurement and management, as well as veterinary medical records.

System Training Events:

Bring your laptop and learn how to use the system!  Scheduled training sessions on IACUC and IBC protocol creation and submission will be offered once per semester. Watch for the upcoming Fall Semester training date.

For more information, please contact Jen Walker (jlwd@iastate.edu) or Cara Loy (cara@iastate.edu). A pdf of our training power point is also available for your viewing:

Getting Started:

Request User Access for a-tune
Use this Excel file to enter any personnel you will want to be included in a-tune for your protocols. This email request must be from the PI or the PI must be copied on it. Only personnel requested by the PI will be entered into the Production environment. The system administrators must add users to the a-tune software before personnel, including the PI, are allowed access to the system. Please send these requests to the IBC office (bphc@iastate.edu).

Training Requirements
The a-tune software will verify required Learn@ISU training at the time of submission. This means that required training will need to be completed prior to protocol submission.

Logging into a-tune  
     Please note: If you are off campus, in order to gain access you will need to set up a VPN connection on your off-campus computer or laptop.
     Instructions for setting up a VPN connection can be found here.

Using a-tune on Mac or Mobile

Home Screen Orientation

Creating a Protocol:

Creating a Protocol

Checking Documents In or Out

Not Able to Edit your Protocol?

Not Able to Edit Your Protocol

Creating an Amendment or Annual Review

Creating an Amendment or Annual Review

FAQ’s:

1. I clicked the “New” button to start a new protocol, but I’m stuck on the Files and Documents page! What happened?
2. How do I access a-tune while off campus?
3. I was working on my protocol and had to leave my desk. When I returned, I went back to my protocol, but a new screen popped up with a message stating the session was terminated for security reasons. I lost a lot of work that was entered in the protocol. What happened?
4. How will a-tune change the submission process?

Q: I clicked the “New” button to start a new protocol, but I’m stuck on the Files and Documents page! What happened?
A: a-tune relies heavily on pop-up windows. Make sure that you have the pop-up blocker turned off in your browser. Turning it off is different for each browser type but looking for ‘internet options’ or ‘content’ is a good start.

Q: How do I access a-tune while off campus?
A: You will not be able to access a-tune while off campus without a VPN connection. In order to gain access, you will need to set up a VPN connection on your off-campus computer or laptop. Instructions for setting up a VPN connection can be found here.

Q: I was working on my protocol and had to leave my desk. When I returned, I went back to my protocol, but a new screen popped up with a message stating the session was terminated for security reasons. I lost a lot of work that was entered in the protocol. What happened?
A: Due to security reasons, a-tune will time out after 30 minutes. There is also no auto-save or warning feature in a-tune, so save often!

Q:  How will a-tune change the submission process? 
A: The transition to an electronic system will bring some changes to the submission process including:

  • Once protocols are submitted in a-tune, all communication will come from the email address tickatlab@a-tune.com.
  • The system will automatically check required training. Therefore, all required training would need to be completed at the time of protocol submission.
  • For researchers submitting protocols to both committees, the system creates an IBC protocol from an IACUC protocol by a one-time transfer of relevant information. Rather than having multiple IACUC protocols tied to one IBC protocol, researchers will now have one IACUC application for each IBC application (i.e. a 1 IACUC to 1 IBC protocol ratio).

Questions?
If you have questions about a-tune, please contact:

  • Cara Loy - ORR: 294-4673, cara@iastate.edu
                      IACUC and IBC related topics
                      Software functionality

  • Jen Walker, a-tune project manager - AV Office:  294-8964, jlwd@iastate.edu
                       Attending Veterinarian related topics
                       Software functionality

  • Brian Carney - LAR: 294-0536, bscarney@iastate.edu
                       Laboratory Animal Resources related topics
                       Software functionality

Be sure to check back – we will update the FAQ’s with additional information periodically.