a-tune Program Information

 

 

 

 

Click the logo above or click here to log into a-tune.

*This website is continuously updated.*

Page Contents
1. a-tune Program Introduction
2. System Training Events
3. Getting Started
4. Creating a Protocol
5. Not Able to Edit your Protocol?
6. Creating an Amendment or Annual Review
7. FAQ’s
8. Questions?

a-tune Program Introduction:

Welcome to the a-tune program through Iowa State University.  Using this software will allow you, the user, to better fill out and submit forms and applications to the IACUC and IBC office. The system will also integrate research, teaching and testing protocols, animal procurement and management, as well as veterinary medical records.

System Training Events:

Training events will be offered to learn how to use the new system and additional training dates continue to be scheduled.

Bring your laptop and learn how to use the system!  Scheduled training sessions on IACUC and IBC protocol creation and submission will be held:

Register online for one of the a-tune training sessions, or, for more information, please contact Jen Walker (jlwd@iastate.edu) or Cara Loy (cara@iastate.edu). A pdf of our training power point is also available for your viewing:

    Getting Started:

    Request User Access for a-tune
    Use this Excel file to enter any personnel you will want to be included in a-tune for your protocols. This email request must be from the PI or the PI must be copied on it. Only personnel requested by the PI will be entered into the Production environment. The system administrators must add users to the a-tune software before personnel, including the PI, are allowed access to the system. Please send these requests to the IACUC office (iacuc@iastate.edu).

    Training Requirements
    The a-tune software will verify required CITI and/or AALAS training at the time of submission. This means that required training will need to be completed prior to protocol submission.

    Logging into a-tune 
         Please note: If you are off campus, in order to gain access you will need to set up a VPN connection on your off-campus computer or laptop.
         Instructions for setting up a VPN connection can be found here.

    Using a-tune on Mac or Mobile

    Home Screen Orientation

    Creating a Protocol:

    Creating a Protocol

    Checking Documents In or Out

    Not Able to Edit your Protocol?

    Not Able to Edit Your Protocol

    Creating an Amendment or Annual Review

    Creating an Amendment or Annual Review

    FAQ’s

    1. I clicked the “New” button to start a new protocol, but I’m stuck on the Files and Documents page! What happened?
    2. How do I access a-tune while off campus?
    3. I was working on my protocol and had to leave my desk. When I returned, I went back to my protocol, but a new screen popped up with a message stating the session was terminated for security reasons. I lost a lot of work that was entered in the protocol. What happened?
    4. How will a-tune change the submission process?
    5. How can I add Procedures into the a-tune database?

    Q: I clicked the “New” button to start a new protocol, but I’m stuck on the Files and Documents page! What happened?
    A: a-tune relies heavily on pop-up windows. Make sure that you have the pop-up blocker turned off in your browser. Turning it off is different for each browser type but looking for ‘internet options’ or ‘content’ is a good start.

    Q: How do I access a-tune while off campus?
    A: You will not be able to access a-tune while off campus without a VPN connection. In order to gain access, you will need to set up a VPN connection on your off-campus computer or laptop. Instructions for setting up a VPN connection can be found here.

    Q: I was working on my protocol and had to leave my desk. When I returned, I went back to my protocol, but a new screen popped up with a message stating the session was terminated for security reasons. I lost a lot of work that was entered in the protocol. What happened?
    A: Due to security reasons, a-tune will time out after 30 minutes. There is also no auto-save or warning feature in a-tune, so save often! 

    Q:  How will a-tune change the submission process? 
    A: The transition to an electronic system will bring some changes to the submission process including:

    • Once protocols are submitted in a-tune, all communication will come from the email address tickatlab@a-tune.com.
    • The system will automatically check required training. Therefore, all required training would need to be completed at the time of protocol submission.
    • For researchers submitting protocols to both committees, the system creates an IBC protocol from an IACUC protocol by a one-time transfer of relevant information. Rather than having multiple IACUC protocols tied to one IBC protocol, researchers will now have one IACUC application for each IBC application (i.e. a 1 IACUC to 1 IBC protocol ratio).

    Q:  How can I add Procedures into the a-tune database?
    A: If you have procedures you often use on your protocols, and would like them pre-populated in the a-tune system, please send them to our office. Please be aware that these procedures, once assigned to your own folder, can be viewed and selected by anyone with a-tune access. If you do not wish to have your own folder of procedures, you may also submit more generalized descriptions of procedures you wish to be available in a-tune. When submitting procedures, please let the IACUC office know if you are submitting these for placement in your own folder or as a general procedure. Please send these procedures to the IACUC office (iacuc@iastate.edu).

    Questions?
    If you have questions about a-tune, please contact:

    • Cara Loy - ORR: 294-4673, cara@iastate.edu
                        IACUC and IBC related topics
                        Software functionality

    • Jen Walker, a-tune project manager - AV Office:  294-8964, jlwd@iastate.edu
                         Attending Veterinarian related topics
                         Software functionality

    • Brian Carney - LAR: 294-0536, bscarney@iastate.edu
                         Laboratory Animal Resources related topics
                         Software functionality